9+ Best Proofreading Tools Ranked (Features + Pricing)

Be it your resume, a presentation at work or a blog post for your new website, you will find proofreading everywhere. This is because people understand you by what & how you write and the best proofreading tools help you with just that.

There is a reason that tech companies including but not limited to Google are supercharging their digital grammar editors with artificial intelligence & machine learning.

So, it’s safe to say that if these tech giants realize the importance of correct grammar & writing practices, proofreading should be the first thing on our minds for our ventures.

Disclaimer: This article contains affiliate links that I receive a small commission for at no cost to you. However, these are merely the tools I fully recommend when it comes to the best proofreading tools available. You can read my full affiliate disclosure in my privacy policy in the footer.
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What is the Best Proofreading Tool?

Questions you might have in Proofreading – How do you gauge the best proofreading tool? 

It’s really simple actually. If it resonates with your writing, helps you with those unseen unintentional errors, improves the grammatical composition of how you express yourself to the world & finally if it can suggest you when you are struggling to form words together, it has to be the one, your best proofreading tool. 

Proofreading online if done right can change the game for you. Read on if you want to know how can proofreading be improved.

My Top Picks for best proofreading tools online in 2021 are as below.

If you prefer to watch the summary of the entire article, you can view the video below.

Please continue to read the full article below.

Best Grammar Checker ($11.66/month)

Over 10 million daily active users is no small feat. Grammarly is indeed one of the very best out there when it comes to proofreading softwares.

The interface & usability is so simple & direct that within an hour you will feel you have been using this all your life.

grammarly homepage
Features –

It has a great browser extension which is absolutely free & a mobile app version which looks after your writing on the phone be it anywhere & makes them flawless.

Grammarly will make your writing concise & free from critical grammar & punctuation errors.

Pricing is $29.95/ month but I recommend going in for annual plan of $11.66/ month to unleash premium features such as

  • Vocabulary enhancement suggestions
  • Plagiarism detector
  • Performance statistics
  • Maintain & add to your personal dictionary 

You can also explore Grammarly Business plan as well which will cost $15 /user/month billed annually. 

Highly Recommended, Grammarly is one of the Best Proofreading Tool available to us today.

They have just introduced a beautiful new feature of tone detector so we can align our writing to the reactions we are wanting from our readers.

All in all, Grammarly is a great complete package to have for not just writing on a Blog but anywhere on the internet/social platforms.

How to save the most:
  • Plan: Annual Plan at $11.66/month
  • Term: 12 months
  • Total cost at checkout: $139.95
  • Savings: $219.45

The Best Style Editor ($6.58/month)

If Grammarly did not do the trick for you, Pro Writing Aid will for sure. With over a million active users, ProWritingAid is much more than just your standard proofreading software.

It packages in a grammar checker supported by a style editor & a writing mentor.

prowriting aid homepage
Features –

ProWritingAid will help you write faster, eliminate errors, fix your writing style & help you find the right words to express yourself beautifully.

Premium version is priced at $20/ month but I recommend going in for the annual plan & save 67%.

What makes ProWritingAid different is its strong hold on writing reports. They share with you 20 In-depth reports to help you understand various aspects of your writing & ultimately sharpen your edges.

They also have a lifetime subscription at $299 which is an unbelievable deal considering you get to access all the premium features forever at that price.

ProWritingAid’s data visualization of your writing parameters really improves you as a writer. Parameters like readability, sentence variation when shown with graphical tools show a better picture & areas of improvement.

How to save the most:
  • Plan: Annual Plan at $6.58/month
  • Term: 12 months
  • Total cost at checkout: $79
  • Savings: $161

Grammar Checker Online ($7.49/month)

Ginger is a complete grammar checker with 10+ years of experience in this domain.

Ginger software tool is available as a mobile app, online tool, API’s or add ons with browser integration. The founding members are in key roles in top companies of Google/Facebook so they know what they are doing.

Features –

With a translator in 40 different languages, text reader to understand how our work sounds, emojis for better expression, personal dictionary & a personalized trainer, Ginger is a power feature packed software offering much more than what meets the eye. Though free, it has three options for enterprise plans with a monthly plan at $29.96 /month. I recommend going in for the annual plan though.

How to save the most:
  • Plan: Annual Plan at $7.49 / month
  • Term: 12 months
  • Total cost at checkout: $89.88
  • Savings: $269.64

Ensure Effective Writing ($5/month)

Post inception in 2002, WhiteSmoke has been on a rise. It has carved a name for itself in the proofreading domain thanks to its strong features & offerings.

WhiteSmoke provides an all in one English writing tool with checkers on grammar, spelling, punctuation & style.

Features –

Some of the strong features offered by WhiteSmoke are as below –

  1. Integration – Friendly with all major platforms, integrates easily & is available in extensions for all major browsers (Chrome, Firefox, Safari, and Opera).
  2. Templates – Provides templates for composing professional looking documents & is also handy for writing projects like Thank You, Sorry & Condolences notes.
  3. Translator – Easily integrates & translates to & from 55 different languages which come in very handy.
  4. Style – It eases your style of writing & helps you cure issues like monotony or switching tenses by providing customized feedback & suggestions.
I recommend the Web plan saving 50% off their regular pricing.
How to save the most:
  • Plan: Web Plan at $5 /month
  • Term: 12 months
  • Total cost at checkout: $59.95
  • Savings: $60.05

Proofreading software for professionals ($49/month)

With more than 6000 users worldwide , PerfectIt is slowly growing & incorporating top features to improve your writing.

Incorporated in 2009, it has a strong international presence in around 70 countries.

Features –

Going beyond the normal, PerfectIt has advanced built in features to check your writings from many unique angles. Usage & consistency of abbreviations, use of hyphens & capital letters are some of them.

This is great as it provides the most thorough & intelligent checks on your writing styles to give you the best form of it.

PerfectIt has free usage for the basic features on a 14 day trial basis. Beyond that it has a Single/Team(1-45 users) and Enterprise plans(more than 45 users). It offers unique volume discounts on its purchase.

perfectit discount

Artificial Intelligence backed ProofReader ($11.21/month)

This is an interesting proofreading software provider which uses Artificial Intelligence & Data Science. It throws out the results after analysing the basics of grammar, plagiarism will analyse the syntax & structure of your text as well without any need to login or signup.

Features –

Though it provides an in depth analysis & its fairly direct to use, the only trouble is when you have to submit your education level/title/type of paper before the results.

It really has impressive suggestions on what phrases to use/avoid, sentence length, voice of your writing. Plagiarism checker also throws out any duplicate content which is again quite handy.

Though the basic version puts limitations on the number of submissions & plagiarism checks per month, the premium version opens up these limitations to some extent only.

You can save 25% if you subscribe to them now with an $11.21 /month or $71.55 /year premium plan.

Powerful online grammar checker 

SlickWrite helps take your writing to the next level whether you are a blogger, novelist, professional or a student. It is a powerful yet free application which helps identify & correct grammar mistakes, style mistakes among other parameters.

slickwrite homepage

As SlickWrite points out uncommon phrases, filler words, prepositions & passive words, it really gives you an insight to your writing style & areas of improvement.

For Bold & Clear Writing

This is a unique addition to this list in the sense that Hemingway has a very original style of throwing your writing results to you – Color Coding! 

Yes, they color code various aspects of your work making it so easy on your eye to focus on the areas which need your most attention.

hemingway homepage
Features –

With a desktop & a mobile app, Hemingway is absolutely free to use & provides an overall picture to your writing. Passive voice, out of place adverbs, non value terms/phrases are all identified & color coded by Hemingway.

Though it is an advanced style checker where it lacks is its inability to catch spelling mistakes.

But overall, the style/tone/structure of your writing can be greatly improved by using Hemingway.

Online check for spelling & grammatical errors

It is a tool designed to find spelling & grammar mistakes in your text. Not just in English, it works in 8 other languages.

onlinecorrection homepage
Features –

It is a pretty basic grammar checker tool offering suggestions as well.

Though it is Free, provides color coded mark-up & highlights spelling errors, there are few limitations.

There is no mobile or web app. Also, your text must be pasted on the website for checking.

Spell, Style & Grammar Checker

Polish my writing also known as After The Deadline is a great proofreading software that checks your work to find grammatical errors, style or spelling mistakes. 

Their suggestions on active & passive voice is really impressive.

Features –

After The Deadline has a really impressive way of pointing out errors in three different colors. It shows grammatical errors in “green”, spelling errors in “red” & style suggestions in “blue”.

They claim to use natural language processing technology & artificial intelligence to detect grammatical mistakes & suggestions offered by them.

Only thing is that it can not be used with Microsoft Word.

You can just copy your text & paste it in the box provided on the website & click “Check Writing”. For WordPress users, it offers a free plugin called “After The Deadline”, you can download it from here.

What is a Proofreading Tool?

Proofreading definition says to read and mark any errors. But trust me it is way beyond that.

Powered by Artificial Intelligence & Machine Learning, digital proofreading tools & software helps you to improve your writing skills as per your writing style guide & requirements. 

The way we express ourselves can make or break a situation & that is why top companies are going all in to invest in these projects. 

The proofreading tools give your writing an extra look from a neutral & grammatically correct point of view, so that you express yourself beautifully, correctly, & more importantly the way you intend to but in a structurally & grammatically correct manner!

Types of Proofreading Tools

All the Best Proofreading tools will look after your spelling mistakes, punctuation, sentence structure and basic grammar. But depending on where one can use these tools, the five types are – 

1. Chrome Extensions.

Extensions for web browsers such as Chrome, Safari, Firefox look after your writing as and when you do it online. 

Correcting mistakes or offering suggestions go live as you type on the web browsers.

You can simply add the browser extensions for these proofreading tools. For Google Docs, you need to check if your proofreading tool integrates with Google Docs.

2. Online Proofreading Tools.

Website apps or online apps lets you paste your content in a box. They then check for basic spelling and grammatical mistakes.

Their functionality is very limited an basic.

3. Mobile Apps.

Keyboard extensions provide suggestions and offer corrections as you write on phones or tablets.

4. Desktop Apps.

Desktop proofreading softwares for Windows or Mac provide basic proofreading & editing options.

The feature set is often limited to basics.

5. MS Word Add-Ons.

If you write on MS Word often, these add-ons provide suggestions and corrections as and when you write on MS Word.

Apple users need to use the desktop app as these only work on MS office for Windows.

Do you even need a Best Proofreading Tool?

Absolutely! There is a reason why tech giants are investing in these technologies & also with the advent of social media/influencers, what you write & explore is always received by so many critical eyes that you just can not afford to make a wrong move(word).

Given below is why proofreading is important. I feel we all need the best proofreading tools & nothing is going to change that anytime soon –

1. Your Expression.

If you write casually or as a hobby, I am sure you feel an attachment to what you write. Even in a corporate environment for presentations or resumes, you express yourself to the world by how & what you write. If people are not able to understand your writing clearly, they won’t be able to understand you & the impact you want to create will surely not happen.

2. Personal Growth.

You literally have nothing to lose & can only gain the more you expose yourself & your writing to these tools. The better you write, the more confident you feel, better you express & better you connect with the world. Make an impact with your words, the right way.

3. Social Media.

We live more of our life online these days than ever before. There are numerous examples in all our lives where smart & worthy people have come across in bad light just because they could not proofread their published content. Why be one of them when you can access such wonderfully convenient & easy tools.

How to choose the Best Proofreading Tool? (Infographic)

how to choose the best proofreading tool

What are some Best Proofreading techniques?

1. Take Print Outs.

Take a print out of your writing and read again carefully marking all the mistakes which you might come across.

2. Check Basics.

Basic punctuation errors such as incorrect words, commas or missing words should be avoided at all costs. Structural mistakes can still be seen as a perspective but the basics just can not go wrong.

3. Concentration.

Catching mistakes is often more tricky & difficult than it sounds.

You can easily get lost in your sea of words to catch a mistake. 

Concentrate, stay focused and only then can you do justice to your work.

4. Last Look.

Do not underestimate the power of that one last look. More often than not, you will end up finding basic mistakes on your last look ups.

Things to keep in mind when Proofreading

1. Basic Spellings

These can hurt your impression more than you give them credit for.

Check out Grammarly to never again make a spelling mistake in your work.

2. Verb Tenses

There is often variance between how we speak and write and how we should speak and write.

3. Nouns

Often overlooked when mentioning names, titles or locations.

4. Sentence Structure

Avoid too many semi colons or long sentences. Keep the flow of sentence short and crisp.

5. Consistency

When using numbers or symbols, make sure your work is consistent. Having “%” at one place and “percent” at another place does not look well.

6. The Overall Flow

It is important to look after this as your sentences may sound broken after you have edited.

Read your finished work out loud to ensure the flow makes sense.

Best Proofreading Tool FAQ

What is a Proofreading software/website?

I have tried my best to answer this question above but if you ask me, Grammarly is definitely my go to tool. I have used ProWritingAid before & it works like a charm but nowadays I am more inclined towards Grammarly.

Are Proofreading tools free?

Yes, most of the tools are free but offer very limited capabilities in the free version. To make the most out of them & to further give your writing the very best second set of eyes, you can opt for the paid versions. The very Best Proofreading Tools have a Free usage feature so the user can get an idea about how it works. 

Can you make money from Proofreading?

Of course you can! There are professional proofreaders in the market who do get paid handsomely so. Try applying for a posting in Flexjobs/Fiverr/Freelancer where people hire proofreaders.

There are plenty of proofreading jobs online. Online Proofreading jobs in India are also on an upward trend especially ever since content has become so important for any business.

You can check the proofreader job description there and apply on their Job Boards as freelance proofreaders. You can offer your proofreading services working from home (remote jobs) and make money out of it.

What are the best Proofreading techniques?

You can use best proofreading tools online mentioned in this guide. Besides that, how proofreading is done can be summarized as below –

  • Write the content on google docs and use a spell checker initially to have your content error free 
  • you can use short sentences
  • small paragraphs
  • re read your content loudly
  • ask someone to give your writing a check.

Proofreaders and Editors usually deploy these techniques to improve the content in hand. To become a proofreader is to master these techniques with the help of tools which enhance your productivity.

Are Proofreading and Editing the same thing?

Though the terms are used interchangeably, the two are very different. Both are different stages of the revision process. 

Editing is changing/modifying the document. Which is then followed by Proofreading which ensures no lag is left behind during the editing phase. Proofreading is the final step.

This is exactly how Proofreading is different from revising your content.

Best ProofReading Tool Bottom Line (Executive Summary)

I have tried my best to personally curate the ultimate guide to the best proofreading tools. 

Most of the best proofreading tools available online have a free version which is great as you can try them out.

On subscribing, be wary of the renewal fees which tend to be more than joining fees in some cases.

Now that you know why proofreading is necessary for a good written message, select your Best Proofreading tool wisely. Proofreading means being serious about your content.

If you are looking for the best proofreading tool, I recommend Grammarly . Read  more about Grammarly here.

Please give these recommendations a try & let us know which is the best proofreading tool for you & why?

If you want help to set up your blog, do take help from my limited time period setup service.

If you already have an online presence and looking to scale up, do try out these proven resources which I personally recommend.

More Reading on CupOfGlory.com – check out my articles on web hosting services & landing page builders which you can use in 2021.
That's All Folks
Aakash Singh

Aakash Singh

Aakash Singh is a marketing professional & content marketing specialist. Having over 5 years of experience working with major organizations, he is passionate about digital marketing, blogging & online business. Aakash writes about digital marketing & scaling your online presence here at CupOfGlory. Connect with him via social media below.

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